|All exhibiting participants are obligated to acknowledge and agree to abide by all Rules & Regulations
of the Exhibition.
Rules & Regulations Highlights
- All promotions outside the contracted stand area are prohibited.
- The use of sound amplifier and excessively loud activities are prohibited.
- Over the Counter cash sales are prohibited.
- Only official freight forwarders are allowed for onsite handling.
- Customs clearing are to be done solely by official freight forwarders.
- Onsite storage for boxes, crates, and valuables are to be arranged by exhibitor.
- Consumer courier services are not recommended.
- Standard Package’s power sockets are not to be used for lighting.
- Standard Package modification must be carried out by official contractor only, charges may apply.
- Damage occurred to pavement, carpet and walls incur charges exhibitor and/or contractor.
- Damage occurred to Standard Package equipment incur charges to exhibitor.
- Overtime constructions is not allowed.
- All stand designs must be approved by Organiser.
- Photography is prohibited
Regulatory AuthoritiesThe Organiser holds all rights to the exhibition ground(s) and has complete authority to interfere, stop and prevent any activity and/or individual deemed unsuitable and settle any dispute may occur.
Promotion & Sales During Exhibition
- Exhibitors may not place exhibits, equipment, and promoting materials beyond the boundary of their
- Exhibitors’ representatives may not distribute material such as brochures and invitations beyond the
boundary of their stand i.e. along the aisles or near the entrances/exits.
- Exhibitors may not to place stickers, signs or posters anywhere in the hall other than within their own
- Over the Counter cash sales are prohibited.
- Exhibitors may not place any display material or exhibit, nor extend their stand structures and fittings,
beyond their contracted boundary.
*note: Organiser reserves the right to immediately remove and destroy all materials found or being distributed
outside the boundary of the contracted stand space.
- The use of microphone and sound amplification for presentation is prohibited.
- The generally acceptable sound level is 60-65 decibel.
- Organiser reserves the right to determine the acceptable sound level and adjust accordingly.
- Organiser reserves the right to stop and/or remove all sound amplifiers.
Demonstrations & Working Exhibits
- Moving machinery must be fitted with safety devices when the machines are in operation. These safety
devices may be removed only when the machines are disconnected from the power source.
- No motors, engines contrivances or power-driven machinery may be used without adequate protection
against risk of fire and safety.
- Working machines must be placed at a relatively safe distance from visitors. Use of safety guards is
- Working machinery must always remain in the confines of its designated area and operated by qualified
personnel only. The machine cannot be left operating on its own without supervision.
- All pressure vessels or equipment under pressure must conform to the safety standards & regulations.
Approval of their use is required.
*note: Organiser reserves the right to halt and/or shutdown any equipment should it considers threatening the
safety of property and/or individual.
Hazardous MaterialsUnless otherwise approved by the Organiser, the venue operator and the relevant authorities in writing at least
one month before the exhibition:
- No naked light, open flame or temporary gas may be used in the exhibition centre. This includes
continuous welding work and neon lights.
- No explosives, petrol, dangerous gas or highly inflammable substance will be allowed in the exhibition
complex. The organiser must be notified in advance of any display of motor vehicles with fuel tank,
- Radioactive substances shall no 3. t be brought into the exhibition centre.
- Proper transportation and storage of all pressure tanks containing helium, compressed air, argon, carbon
dioxide and any other pressurized vessel is required and must conform to all relevant safety standards
Licensing & Permits
- Exhibitor must obtain and keep in force all necessary permits and licenses, e.g. copyrights, royalties and
trademarks for exhibits, goods, and services.
- Promotional activities may necessitate license and approval from the relevant regulatory authorities.
SmokingSmoking is prohibited. Exhibitors, their related agents and associates, and contractors are prohibited to smoke
in all indoor areas.
There is no storage space in the exhibition halls. Direct arrangements should be made with your appointed
stand contractor and/or freight forwarder. Otherwise, exhibitors must arrange for their empty and non-usable
cartons and cases to be transported back to the exhibitor’s own premises before the first day of the show.
Floor Loading Capacity 2,000 kg per square meter
Heavy/Large ExhibitsExhibitor must arrange with official freight forwarder to schedule for heavy and large exhibits within the
scheduled time limit.
Hand-Carried GoodsYou may start bringing in your hand-carried goods after receiving your badges at the Exhibitor Check-In.
However, you are advised to first check if your stand is ready to receive such exhibits and to take into
consideration the risk of leaving valuables, small/light exhibits at your stand too early.
Important Freight & Shipping Highlights -- please refer to APT's shipping manual for more information (Form D07):
- Exhibitors are required to contact the official freight forwarder for all kinds of importation for the show.
- ATA Carnet is not acceptable document in Myanmar.
- The Myanmar Authorities allow exhibits to be imported under “Temporary Import” basis but exhibits must
be re-exported immediately after show ends.
- We do not recommend exhibitor to ship foodstuff or beverages or medicines to the exhibition if you are not exhibiting those products and would suggest the exhibitor buy them locally.
- Temporary importation of exhibition goods into Myanmar, exhibitors are required to submit Commercial
Invoice & packing list 30 days in advance to apply for “Open General License/OGL. Without apply OGL,
goods will not be permitted to be imported into Myanmar. For some special products such as
communication equipment, medical equipment, chemical, pharmaceutical, food stuff and beverage,
plants is subject to special import license granted by relevant Ministries.
- Cargo & shipments MUST NOT be consigned to the Organiser, the Venue, or the exhibitors themselves
due to the high risk of customs delay. Please contact the Official freight forwarder for their instruction.
- The official freight forwarder has be appointed for on-site handling of heavy and/or large exhibits. Such
exhibits must arrive in good time for port clearance and reach the exhibition site on the first day of the
build-up period. When stand structures are erected, it may not be possible to move-in/install such
exhibits that arrive late. Exhibitors are requested to be on-site early to supervise the positioning and
installation of exhibits. Please get contact with freight forwarder to advise the layout plan showing the
position of your exhibits placement.
- If your cargo arrives on site unattended, the Organiser reserves the right to appoint the official freight
forwarder on behalf of the exhibitor. All charges incurred, including late surcharges, will be borne by the
exhibitor. Please ensure that proper arrangement has been made beforehand with your consignee to
receive/handle your cargo at the exhibition site.
- No storage is available on-site. Please make direct arrangement with the official freight forwarder. Local
exhibitors may alternatively choose to transport their empty cases or cartons back to their own premises.
- The Organiser reserves the right to remove/dispose of any carton, cases and/or packing materials left in
the exhibition hall. All cost incurred will be borne by the exhibitor.
- Large exhibits must arrive in good time for port clearance and reach the exhibition site on or by morning
of the first day of build-up period.
- Exhibitors will not be allowed to use their own pallet truck/trollies or any other method of moving goods in
the exhibition hall other than hand carried.
- Heavy exhibits must use a platform or steel plates for load spreading if necessary.
- The exhibition site is designated as Customs Bonded Area. No exhibits are allowed to be taken out
without the prior approval and proper documentation. We suggest exhibitors to avoid hand-carried their
exhibition goods as airport customs may obtains goods and requires for import license & customs
clearance before goods can be released from them. Hence, there will be too close to the exhibition which
our Official Freight Forwarder will not be able to assist on custom clearance and apply for import license.
- If exhibitor would like to sell their exhibition goods, these must be approved by Ministry of Commerce, Myanmar. Without the permission, goods must be re-exported Exhibitor who would like to participate in the Trade Fair should clearly mention in their proposal that they would like to sell their goods during the Exhibition Days to get necessary permit from the related Ministry. All import duty/tax must be paid at the show site before goods can be released to buyer.
Space Only (Raw/Bare Space)Space Only (Raw/Bare Space) stand does not include:Carpet, partitions, electricity for lighting, electricity for machine, furniture, booth cleaning, trash removalSpace Only (Raw/Bare Space) stand is required to have:Carpet (or flooring), electricity for lighting, booth cleaning, partitions (walls) on the non-open side(s).Maximum Height for Booth Structure & Decorations5.0mH (please refer to Designs & Constructions guideline and Restrictions)Designs & Constructions
- Maximum height of all structure, decoration and branding height are according to above maximum height
- 1m setback rule: all structure, decorations and branding taller than 2.44 metres must be 1 metre away
from the wall of the neighboring stand
- 1/3 rule: on the side of the stand facing the aisle, the structure must have one-third visibility, clearing from
- Non open sides must have walls, minimum of 2.44mH.
Stand Design & Contractor Restrictions
- All materials used in the construction and installation of the Exhibition Stand and any other structures
must entirely consist of fire-retardant materials as required by prevailing fire safety regulations.
- The prevailing fire safety regulations and building codes of the Exhibition Centre. Fire regulations prohibit
the storage of combustible materials in the exhibition halls. Written approval must be obtained from the
- Permanent false ceilings are not allowed. False ceiling of egg grid and mesh construction of
non-combustible materials may be allowed, subjected to the approval.
- No person under any circumstances shall cut into or through any floor covering or wall nor alter any
stand service structure except when authorised in writing by the Organiser. Any such damage to stand
service structures or Exhibition Premises will be invoiced to the exhibitor and/or exhibitor’s stand
- In adherence to safety requirements, the Organiser reserves the right to 1) mandate stand design and/or decoration amendment(s) and/or 2) suspend the constructions and/or operations at its discretion.
Important Power Supply & Yangon Municipal Electricity Notice
- The Yangon Municipal electricity supply is subjected to intermittently drops. Exhibitors and those
participating in the exhibition must take every reasonable precaution to ensure preventive measures to
back up or prevent any damage or loss due to unforeseen or planned power failure/outage occurring
under any circumstance.
- Exhibits & equipment requiring different voltage or frequency, stabilisers, or special requirements,
Exhibitors are to arrange their own provision such as transformers, converters, boosters, stabilisers,
Uninterrupted Power Supply (UPS), genset etc. to safeguard sensitive exhibits & equipment.
- One socket must be used for one exhibit only at a time. One lighting connection must be used for one
light only at a time. Multipoint connection is not allowed to prevent the risk of power overload.
- For reasons of safety and power load distribution, all electrical work from the source must be carried out
by the Organiser’s official electrical contractor. If you have prefabricated wiring and fixtures, you may not
connect to the source till work has been inspected by the official electrical contractor.
- Late orders for power or supplementary lighting cannot be guaranteed.
Power Supply for Exhibits/MachineriesIt is crucial that exhibitors provide the electrical contractor with the following details, along with each
order for exhibits and/or machines to ensure no electrical disruption occurs during the exhibition:
- The type and quantity of machines to be connected to each 3-phase power supply outlets.
- The number of motors within each machine, and the rating (in horse-power or kilo-watts) of each motor.
- The method of starting of each motor (i.e. using star delta, auto-transformer or any others).
Important notes:Supply Voltage 380 volts 3 phase +/- 10%
220 volts single phase +/- 10%
Frequency 50 Hz
All motors must have independent automatic protection against excessive current using one of the
following starters:Up to 5 HP Direct-on-line
5-25 HP Star-Delta
Above 25 HP Auto transformer
- All electrical installation & connection work at the exhibition must be carried out solely by the official electrical contractor.
- All electrical equipment must be tested by the Organiser’s appointed licensed engineers prior to turning
on the electricity supply.
- Exhibitors requiring special arrangements (eg different voltages and frequency or special connection to
equipment) must notify the Organiser in writing seeking approval and a quotation (if possible) before the
Power Supply for Lightings & DecorationsThe 5-Amp electricity sockets are not allowed to be used with lightings of any kind. Lighting connection must be
ordered to use with lightings & decorations.
- The Organiser will not themselves be responsible for the safety of articles of any kind brought into the
exhibition site by exhibitors, their servants, agents or contractors, members of the public or any person
- Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all
risks on their property, exhibits or articles of any kind, public liability and comprehensive protection
against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water,
theft, accident or any other cause.
- The period of liability of the exhibitor shall be deemed to run from the time the exhibitor or any of his
servants, agents or contractors first enter the exhibition site, and to continue until all his exhibits and
property have been removed.
- The exhibitors shall insure, indemnify and hold the Organiser harmless in respect of all costs, claims,
demands and expenses to which the Organiser may in any way be subject as a result of any loss or
injury arising to any person (including members of the public or the Organiser's staff, agents or
contractors) however caused as a result or any act or default of the exhibitor, his servants, agents or
contractors or invitees.
- If the Organiser demands, the exhibitor shall provide proof to the Organiser that the exhibitor had
adequate insurance cover.
- The Organiser shall not in any event be held responsible for any restriction or condition which prevents
the construction, erection, completion, alteration or dismantling of stands, or for the entry, sitting or
removal of exhibits, or for the failure of any services or amenities provided by the hall landlord, for the
cancellation or part-time opening of the exhibition either as a whole or in part, or for amendments or
alterations to all or any of the rules and regulations caused by circumstances not under their control.
- Exhibitors must ensure that their temporary staff and the staff of their servants, agents or contractors are
insured against claims for workman's compensation.